CTVLL Raffle Fundraiser Process and Procedures
1) Raffle Ticket Distribution
- Ticket Assignment
Raffle ticket booklets will be pre-numbered and pre-assigned to each league player.
Booklets will first be distributed to team parents, who will oversee distribution to their team.
- Distribution to Players
Since we did not track the numbers before the original distribution to team parents, we will track those ticket numbers as stubs are turned in, and all requests for additional booklets will follow the process listed above.
2) Ticket Sales Requirements
- Each player is asked to sell a minimum of 25 raffle tickets (1 booklet).
- Each raffle ticket will be sold for $10 per ticket ($250 per booklet).
- Players are encouraged to sell more than the minimum.
3) Player Sales Contest
- To encourage participation, the league will hold a sales contest for the top three players who sell the most raffle tickets across the entire league.
Contest Prizes
- 1st Place (Most Tickets Sold)
- 2nd Place
- 3rd Place
- Ticket sales will be tracked based on the player name and team listed on the ticket stubs submitted.
4) Ticket Stub Completion Requirements
- To ensure accurate tracking of sales:
The player’s name must be written on the raffle ticket stub.
The team name must also be written on the stub.
Ticket stubs include designated lines labeled:
- Failure to complete this information may result in the ticket not being counted toward the player’s sales total.
5) Weekly Collection of Ticket Stubs/Funds and Raffle Ticket Distribution
- To maintain accountability and secure handling of funds:
- Board Oversight
At least two board members must be present during collection. One of these board members will always be present:
Special Events Coordinator – Kiran Judge
Treasurer – Elizabeth Grundell
Head Scorekeeper – Amy Serviss
President – Daniel White
Vice President – Dave Gill
- Please request additional raffle booklets via email to [email protected] or text to Kiran J at 530-713-6992 and provide the following information:
Player name, Team name, and number of booklets being requested
Booklet distribution will occur at the bench by the snack shack on Fridays from 6:00 PM – 6:15 PM.
6) Verification and Reconciliation
- During weekly collection:
The money will be counted in the presence of the parent or individual submitting the funds to ensure accuracy and transparency.
The submitted ticket stubs will be matched with the assigned ticket numbers to verify accuracy. If the tickets are from the original distribution, the numbers will be entered accordingly.
This process ensures transparency and proper financial controls.
7) Storage and Deposit of Funds
- The Treasurer will deposit all collected funds into the league account.
- All submitted ticket stubs will be placed in a secure container, which will be held by the Special Events Coordinator.
- The keys to the secured container holding the collected raffle ticket stubs will be maintained by the Treasurer.
- On Closing Day, the Treasurer will transfer all ticket stubs into the master drawing container in preparation for the raffle spin and drawing during the Closing Day ceremonies.
8) Final Collection Deadline
- All outstanding fundraising materials must be returned no later than Friday, May 22, 2026, which is a week before the raffle drawing.
- The following must be returned by that date:
All money from ticket sales
All completed ticket stubs
Any unsold raffle tickets
- Families are strongly encouraged to turn in money and stubs as tickets are sold rather than waiting until the final deadline.
9) Raffle Drawing
- The raffle drawing will be conducted during the league’s Closing Day Ceremonies publicly.
- Drawing Date: Saturday, May 30, 2026
- All ticket stubs collected will be entered into the drawing.
10) Winner Requirements
- Winners do not need to be present to win.